The Division of Family and Community Engagement has prepared an election webinar training to assist PA/PTAs with the election process. PA/PTA executive boards and/or nominating committee members are encouraged to view the webinar in advance of the election meeting. Additional election resources, including a step-by-step guide, ballot templates, and translated meeting notices, can be found on FACE’s parent leader resource page.
Additional PA/PTA webinar trainings can be found on FACE’s PA/PTA page.
A series of webinar trainings for Parent Association/Parent-Teacher members is now available. Please direct questions to FACEwebinars@schools.nyc.gov.
Title of Webinar
The PA/PTA election is an important annual event that supports the continuity and ongoing success of the PA/PTA. This presentation provides step-by-step instructions and best practices for nominating committee members and election meeting chairs to ensure that the nomination an election process is conducted in accordance with Chancellor's Regulation A-660. It should be viewed as part of the election planning process.
How can you support your school? What can you do to get involved? Take an active role in your school's PA or PTA. This presentation will lay the foundation and help listeners understand the building blocks of a successful PA/PTA.
Part 1 of the PA/PTA Financial Affairs presentation provides an overview of the financial responsibilities of PAs and PTAs. Specifically, this presentation will address how financial practices should be addressed in the PA/PTA bylaws and the role of the PA/PTA treasurer. Proper PA/PTA financial record keeping, including the maintenance of a PA/PTA checking account is also discussed.
|Part 2 of the PA/PTA Financial Affairs presentation provides an overview of the fundraising guidelines for PAs and PTAs. Additional topics include: completing the Interim and Annual Financial Reports, preparing and approving the PA/PTA budget, and reviewing and auditing PA/PTA records.|
What is a PA/PTA?
Parent Associations (PAs) are the main way for parents to get involved in their children’s schools. Parent Associations are school-based organizations open to all parents, foster parents, and legally appointed guardians of children currently attending a New York City public school.
If a PA decides to include teachers, parent members can elect to become a Parent-Teacher Association (PTA).
Every PA/PTA should be representative of the parents within its school. This includes parents of special education students and English language learners, as well as students who are eligible for Title I, gifted and talented services, and magnet programs.
PA/PTAs’ roles in schools:
The PA/PTA helps parents become involved in their children’s education, share ideas, and enrich their school communities. While the specific roles of PA/PTAs vary, among their responsibilities are electing parent members to serve on School Leadership Teams and Community Education Councils, conducting outreach to get other parents involved in school life, and supporting school activities like Parent-Teacher Conferences, open houses, curriculum nights and District Family Day events. Each PA develops its own bylaws, elects officers, and holds regular meetings.
How do I join my school’s PA/PTA?
All parents are automatically members of their school’s PA/PTA.
Under State Education Law, Section 2590, every New York City public school is required to form a Parent Association. All PA/PTA bylaws must comply with the current Chancellor’s Regulation A-660
Clarifying the Role of School Employees on a PA
Forms and Templates
Meeting notice must be sent home 10 school days prior to the date of the meeting.
Parent Association Bylaws Template
Bylaws must be reviewed every 3 years and whenever CR A- 660 is revised.
The PA Bylaws Template is in compliance with CR A-660.
OFIA recommends that PAs adopt this template. Any and all amendments or alterations to these templates must comply with CR A-660.
Ballot Template Ballot Template - Write-In
Ballot Template_Chinese Ballot Template_Spanish Ballot Template_Arabic
Ballot Template_Russian Ballot Template_Bengali Ballot Template_Haitian Creole
Ballot Tally Sheet:
Ballot Tally Sheet
PA Election Guide:
Parent Association Election Guide
Chinese Spanish Arabic Bengali French Haitian Creole
Korean Russian Urdu
PA Election Certification:
PA Election Certification Form
Financial Record Keeping:
Financial Parent Association Training
Proposed Budget Form
Fundraising Activity Report
Interim PA/PTA Financial Report
Annual PA Financial Report
PA Guide to Conducting Raffles
June Transfer of Records Guide
EIN (Employee Identification Number)
Below is infor from Chancellors Regs about PAs getting their own EINs.
Phone number is included.
TAX EXEMPT EXPENDITURES
Below is info from Chancellors Regs about PAs getting their own New York State Tax Exempt Number. Phone number is included.